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Volunteer Jobs with Descriptions

Make a difference in others' lives. Volunteer for STC Austin.  You can help in many ways. By putting a lot into your community, you can get a whole lot out of it. Help rebuild the Austin chapter with your own style. Help us be relevant, current, and useful. Respond to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Many positions are available. See the open positions and their descriptions in the follow-on page (shown below if you're on it already).

Year 2013 - 2014 (information in progress)

Note 1:  For lack of volunteers, no committees exist at this time. The Board consists of the chapter president, vice president, and the directors. No managers exist at this time. In short, you can have a great impact as a volunteer. Your presence and influence will be felt and appreciated.

Note 2: Board meetings are currently conducted online through the GotoMeeting service.

Position

Description

Candidate

President

  • Call and preside at meetings of the Society, the Board, and the Executive Committee, and appoint chairs and members of Society advisory committees, subject to Board approval.
  • Support the treasurer by helping to plan the chapter budget.
  • Lead monthly Board meetings and prepare agendas.
  • Give officers, directors, and committee managers support, and enable them to do their assigned functions.
  • Try to attend the STC Summit (annual conference) in May, including leadership day.
  • Offer new, fresh ideas to keep the chapter relevant.
  • Support the Director - Programs & Education with meeting setup and planning.
  • Review and revise website content.
  • Help the treasurer file chapter IRS financial reports with the Society Treasurer in a timely manner, so that the chapter can receive the membership dues rebate in a timely manner.
  • Recommend members for the annual end-of-year chapter awards.
  • Formulate policies and establish the chapter's long-term and short-term goals.
  • Monitor the chapter's finances on a continuing basis.
  • Respond to requests from The Society.
  • Prepare a list of chapter officers in July.
  • Assist Public Relations Manager with promotions and social media, primarily LinkedIn and Twitter.
  • Monitor the chapter's PO Box.

Emmelyn Wang

Vice President

  • Assume the duties of the chapter President in the absence or incapacity of the President and perform such other duties as the president or the Board may assign.
  • Assist and observe the President in preparation for becoming President the following year. Shadow the President during your term as VP.
  • Maintain a special awareness of all chapter activities.
  • Confer frequently with the chapter president, not only to advise and assist, but also to gain knowledge that could prove useful if the vice president becomes president.
  • Help formulate policy and establish the chapter's long-term and short-term goals.
  • Monitor the chapter's finances on a continuing basis.
  • Recommend members for the annual end-of-year chapter awards.

* Highly needed 

Secretary

  • Write and publish the minutes of Board meetings.
  • As a Board member, participate and voice your view during Board meetings.
  • Write and publish the minutes of chapter meetings, or manage volunteers who perform this task.
  • Prepare occasional chapter correspondence.

* Highly needed  
(can be combined with Online Meeting Coordinator)

Treasurer

  • Oversee chapter finances.
  • Work with the Board to prepare an annual budget for approval by the Board.
  • Submit the chapter's yearly budget to the Society for approval.
  • Prepare and submit the chapter's tax form to the IRS.
  • Deliver a report to the Society on the chapter’s financial condition for the Society’s annual business meeting.

Marilyn Rogers

Director - Outreach
  • Provide guidance to Public Relations, Membership, Needs Assessment and Hospitality when volunteers are available.
  • Attend Board meetings.
  • Act as adviser to Public Relations and Hospitality if volunteers are available.
  • Hold one meeting in the fall with the committee managers to develop the year's strategies if volunteers are available.
  • Review these strategies at a meeting in the spring.

* Highly needed

Director - Competitions

  • Provide guidance to the members of the Competition Committee and the Student Writing Competition Committee when volunteers are available.
  • Attend Board meetings.
  • Act as adviser to the Student Writing, Technical Publications Competitions, and Online Competition committees when such exist.
  • Hold one meeting in the fall with the committee managers to develop the year's strategies.
  • Review these strategies at a meeting in the spring.

Nice to have

Director - Publications

  • Oversee the areas that involve the Webmaster in addition to Policies and Procedures and Chapter History when volunteers are available for these additional tasks.
  • Attend Board meetings.
  • Serve as Webmaster or act as adviser to the Webmaster if a volunteer is available.
  • Hold one meeting in the fall with the committee managers to develop the year's strategies if volunteers are available.
  • Review these strategies at a meeting in the spring.

Thomas Moore

Director – Programs and Education

  • Plan, arrange, and set up Programs (and Seminars if possible); oversee these tasks if volunteers are available.
  • Work closely with the Program Manager (if a volunteer is available) to ensure that (over the course of 5 meetings) quality programs are targeted to all segments of our membership and professional field.
  • Oversee Hospitality, Student Relations, Programs, and Seminars, if volunteers are available.
  • [Seminars are special programs (usually lasting from one-half to all day) that the chapter presents once or twice a year on specialized topics if volunteers are available to plan and set up seminars.]
  • [Hospitality ensures smooth running programs and seminars, arranges for catering, and encourages networking in a relaxed environment.]
  • Attend chapter Board meetings.
  • Act as adviser to the Programs and Seminars committees if such exist.
  • Hold one meeting in the fall with the committee managers to develop the year's strategies if volunteers are available.
  • Review these strategies at a meeting in the spring.

Ron Stefani

Director - Employment

  • Provide guidance to job bank management and salary survey as needed.
  • Post jobs or oversee this task if another volunteer is available.
  • Attend chapter Board meetings.
  • Act as adviser to the Job Bank committee if volunteers are available so that there is a committee.
  • Hold one meeting in the fall with the committee managers as needed to develop the year's strategies if volunteers are available.
  • Review these strategies at a meeting in the spring as needed.
Wanda Hill

Job Bank Manager (duties currently split into employment, jobpostings, and resumes)

  • Employment: Reply to inquiries about the STC Austin job bank, such as job submission guidelines, listing in the agencies page, and general discussion about technical communicators seelomg positions and employers seeking technical communicators.
  • Jobpostings: Check the mailbox daily, communicate with requesting posters to clarify details if needed, post jobs in the CMS (editing or abbreviating as appropriate), update posting statuses as needed. HTML experience helpful.
  • Resumes: Post member and non-member (for a fee) resumes.

Wanda Hill (acting, for employment and jobpostings)

Thomas Moore (acting, for resumes)

Online Meeting Coordinator

  • Create online meeting invitations through GotoWebinar (or another meeting service if we change services) for Board meetings and for chapter meetings.
  • Provide meeting support to the programs director or manager to gather meeting and speaker information for posting on the Austin and Alamo websites.
  • Coordinate with the Board, Webmaster, speakers, and other members to communicate when webinars have been scheduled, complete webinar recordings, and submit webinar reports.

* Very highly needed
(can be combined with Secretary; very valuable experience and resume enhancer)

Hospitality Manager

  • Serve as the chapter's official host.
  • Welcome guests and new members attending chapter meetings or activities.
  • Introduce guests and new members to officers and members.
  • Register guests and members upon arrival at chapter meetings and collects payment for meals, as appropriate.
  • Pick up food for meetings 
  • Bring plates, utensils, napkins, and water.
  • Bring labels for self-made name tags.
  • Greet meeting attendees, hand out name tags, take cash, encourage signing in.

 *Highly needed

(Emmelyn Wang, acting) 

Programs Manager

  • Broaden scope of programs.
  • Screen all speakers.
  • Publicize programs.
  • Interface effectively with Outreach and Education when volunteers are available.

 (Emmelyn Wang, acting)

Membership Manager

  • Answer inquiries (ongoing).
  • Receive and processes membership applications.
  • Notify the chapter president and editor of new members and send appropriate notification to the Society office.
  • Provide membership information to non-members and organizations with a legitimate request, and only on approval by the board of directors.
  • Maintain membership files.
  • Contact and welcome new members and mails them the most recent issue of the chapter newsletter.
  • Regularly update and issue membership rosters to chapter members.

 * Highly needed
(Emmelyn Wang, acting)

Networking Lunches Coordinator

  • Plan networking lunch locales for north and central areas.
  • Announce the Austin networking lunches—North, Central, followup North, Central for a total of 4 announcements a month. Note: Meetups might be cancelled for November for Central and December for North and Central.

We want to send a special thanks to Brad Whittington for coordinating these in the past! We appreciate your contribution.

Public Relations Manager

  • Work to increase membership and public recognition of the chapter and the Society.
  • Publicize STC goals, programs, and services to members, prospective members, and their management.
  • Obtain details of each monthly meeting and publicizes the meeting well in advance, through STC listservs, Facebook, LinkedIn,Twitter, Door64, NetworkInAustin, the Austin Tech Writers group.
  • Publicize special seminars and workshops held by the chapter.
  • Establish a liaison with other STC chapters to advertise chapter events and foster joint events.
  • Establish a liaison with chapters and branches of other communication organizations, such as the IICS, ASQC, IABC, etc.
  • Notify ACC of events so they can publicize to students.
  • Check and approve requests to join the STC Austin Chapter LinkedIn site and send welcome emails to approved new members.
  • Publicize STC blog entries through our social media tracks.
  • Tweet our events on personal twitter account.
  • Post notifications on personal Facebook account.
  • Assisted in Hospitality & Membership responsibilities as needed.

Donna Zacks

Needs Assessment Manager

  • Poll the membership using Professional Interest Surveys that focus on the performance of different committees (such as programs, membership, and salary survey) - surveys should include general questions.
  • If they haven't already, help PR and Hospitality develop information gathering tactics.
  • Hold round table to discuss member analysis with the Board.

 

Seminars Manager

  • Present seminar suggestions and proposed budget to Board for approval.
  • Confirm dates with speaker.
  • Reserve location for seminar.
  • Announce upcoming seminars at the STC general meeting.
  • Arrange for speaker.
  • Set up conference room for speaker.
  • Work with Hospitality to sign up people.
  • Present receipts to Treasurer so that (s)he can pay the speaker.

 

Salary Survey Manager

  • Prepare a dry run survey using SurveyMonkey for the Board; collect feedback for incorporating correcctions and suggestions.
  • Launch the formal SurveyMonkey survey and collect the data, announcing the launch widely.
  • Analyze the data at the close of the survey, then prepare a results report and presentation.
  • At the May meeting, present results of the survey, providing historical data and trend analysis for meaningful categories of the data.
  • Upload files for the results and presentation to the STC website.

Janet Swisher